Air & Rail
Making Air Reservations
For federally funded travel, use of any other source for purchasing business travel requires same-day documentation—obtained from Travel OnLion—verifying that the lowest available airfare was obtained. Each administrative area may have local procedures impacting travel arrangement and reimbursement. Before booking travel, please check to be sure you are following established guidelines and procedures in your area. Penn State travelers making air reservations can log on to Travel OnLion, contact a travel agency, or book through an outside booking site. Southwest Airlines tickets can be booked at Penn State's Southwest website. The University has discounted pricing agreements with Delta Air Lines. This discounting is only available when reservations are made through Travel OnLion.
Making Rail Reservations
When making reservations for groups of ten or more, please contact the airline or an outside travel agency directly.
Payment & Reimbursement
Airline and rail tickets are direct-billed to the University either with the traveler or department’s Purchasing Card.
Travelers must submit the original passenger’s receipt from the airline or rail ticket with a Checklist for ERS Travel upon returning from the trip. If an IBIS Special Request for Check (SRFC) is used for travel expense reimbursement, it must be submitted within five days after completion of the trip.