Rental Car Contract Information
National Car Rental
Corporate Discount Number XZ40034
Corporate Discount Number XZ40034
THERE WILL BE TIMES WHEN THE BEST RATES FEATURE MAY RETURN A LOWER RATE THAT DOES NOT INCLUDE UNLIMITED MILEAGE. IN THOSE INSTANCES, TRAVELERS SHOULD CONSIDER THE NUMBER OF MILES THEY ANTICIPATE DRIVING PER DAY TO DETERMINE IF THE LOWER PROMOTIONAL RATE IS GOOD FOR THEM. CURRENTLY, THE ONLINE RESERVATION SITE DOES NOT GIVE BOTH OPTIONS FOR COMPARISON AS WOULD OCCUR WHEN MAKING A RESERVATION BY TELEPHONE. HOWEVER, NATIONAL IS WORKING ON THIS ENHANCEMENT FOR THEIR ONLINE SITE.
LOSS DAMAGE: For all rentals at U.S. locations, National will include the Loss Damage Waiver fee in the rental rate. National waives its right to collect for loss and damage to the rental vehicle, regardless of rate selected, provided the renter and any authorized driver have complied with the terms of the applicable standard Rental Agreement.
LIABILITY INSURANCE: For all rentals at U.S. locations, National will provide automobile liability insurance or a qualified self-insurance arrangement protecting the renter on a primary basis with respect to other insurance, for bodily injury or death to another and for property damage other than to the rental vehicle, regardless of rate selected, provided the renter and any authorized driver have complied with the terms of the applicable standard Rental Agreement. In these instances, the limits of automobile liability shall be $100,000 each person bodily injury, $300,000 bodily injury and each accident, and $50,000 for property damage.
REFUELING: National Car Rental now offers local market pricing when refueling rentals at participating locations. It is recommended that you verify if the location is participating when you pick up the car to make certain you don't get forced to pay exorbitant fuel prices when you return the car. Whenever possible, it is still recommended that travelers refuel the rental car prior to returning the car to avoid excessive refueling expenses.
FLEET: University policy suggests that a fleet car be used in lieu of a rental car on all rentals originating locally and being returned to the same location.
TERMS: The terms and conditions of this agreement are available to eligible renters on all personal and business rentals. STUDENTS AGE 18 OR OLDER SHALL RECEIVE THE BENEFITS OF THIS AGREEMENT FOR BUSINESS RENTALS ONLY. Students must present a letter of authorization signed by the renter's supervisor, on Institution letterhead, which letter shall set forth the purpose of the rental and specifically indicate that the vehicle will be used for an official Institution function or purpose have and use an authorized credit card. This agreement is effective January 1, 2017.
ELIGIBLE RENTER: Faculty and staff of Big Ten and their immediate family (spouse and children living at home) as well as retirees and their spouses are considered eligible renters. The program is extended to students age 18 and older for Business Rentals only. Students identified at time of rental will need to provide a letter stating the purpose of the rental is business related. The letter must be on official University stationery and signed by the graduate student's supervisor. Students age 18-20 shall be restricted to rentals of Economy, Compact, Midsize/Intermediate, Standard, Full Size, Minivan and Intermediate/Midsize/Standard SUV vehicle classes. Eligible renter will also include consultants and contractors of member institutions. Consultants and contractors will be extended all rates and conditions of the Agreement as long as the rental is reimbursed in whole or in part by the University. The traveler will be required to carry a letter from the University identifying him/her as eligible. Big Ten eligible renters are entitled to a maximum discount of up to 10 percent, which will be applied to the daily, weekend, weekly, monthly, and holiday promotional rates as they exist at the time of rental. Such promotional rate discounts are not applied to the regular corporate rates. It should be noted that a high percentage of University rentals are priced at the promotional rate, making this addition to the Big Ten Contract an added benefit.