When leaving from University Park, your first choice for rental cars should be through Penn State's Fleet.
IMPORTANT NOTICE: Effective August 1, 2018, personal use car rentals with National and Enterprise for faculty, staff and retirees will no longer include damage waiver coverage or third party liability coverage for rentals in the US.
Rental Car Contract Information
Corporate Discount Number XZ40034 (Business and Business/Personal Combined Use ONLY)
Corporate Discount Number XZ40B41 (Personal Use ONLY)
The Big Ten has contracted with National Car Rental and Enterprise Rent a Car to be the supplier of car rental services to all Big Ten institutions, including Penn State. Penn State employees are also eligible for no-fee membership in National’s Emerald Club. Travelers are encouraged to book their car rentals at Travel OnLion or the direct link to National and Enterprise Car Rental.
The corporate or promotional rate, whichever is lower, is available for both business and personal use. If National and Enterprise is not available in the area where you will be traveling, you may use another vendor for car rental. You must print the search results screen from Travel OnLion and attach it to your Travel Support form as proof that National and Enterprise is not available at your location.
National and Enterprise car rentals can be paid for with a Purchasing Card only if the card is in the traveler’s name.
If you are involved in an accident with a rental car, you must file a police report and also contact the rental agency to report the accident. You are required to take these steps to ensure we have not violated the terms of our contract. You should also contact Penn State Risk Management to report the accident when you return from your trip.
THERE WILL BE TIMES WHEN THE BEST RATES FEATURE MAY RETURN A LOWER RATE THAT DOES NOT INCLUDE UNLIMITED MILEAGE. IN THOSE INSTANCES, TRAVELERS SHOULD CONSIDER THE NUMBER OF MILES THEY ANTICIPATE DRIVING PER DAY TO DETERMINE IF THE LOWER PROMOTIONAL RATE IS GOOD FOR THEM.
REFUELING: National Car Rental offers local market pricing when refueling rentals at participating locations. It is recommended that you verify if the location is participating when you pick up the car to make certain you don't get forced to pay exorbitant fuel prices when you return the car. Whenever possible, it is still recommended that travelers refuel the rental car prior to returning the car to avoid excessive refueling expenses.
TERMS: The terms and conditions of this agreement are available to eligible renters on all personal and business rentals. STUDENTS AGE 18 OR OLDER SHALL RECEIVE THE BENEFITS OF THIS AGREEMENT FOR BUSINESS RENTALS ONLY. Students must present a letter of authorization signed by the renter's supervisor, on Institution letterhead, which letter shall set forth the purpose of the rental and specifically indicate that the vehicle will be used for an official Institution function or purpose have and use an authorized credit card.
ELIGIBLE RENTER: Faculty and staff of Big Ten and their immediate family (spouse and children living at home) as well as retirees and their spouses are considered eligible renters. The program is extended to students age 18 and older for Business Rentals only. Students identified at time of rental will need to provide a letter stating the purpose of the rental is business related. The letter must be on official University stationery and signed by the student's supervisor. Students age 18-20 shall be restricted to rentals of Economy, Compact, Midsize/Intermediate, Standard, Full Size, Minivan and Intermediate/Midsize/Standard SUV vehicle classes. Eligible renter will also include consultants and contractors of member institutions. Consultants and contractors will be extended all rates and conditions of the Agreement as long as the rental is reimbursed in whole or in part by the University. The traveler will be required to carry a letter from the University identifying him/her as eligible. Big Ten eligible renters are entitled to a maximum discount of up to 10 percent, which will be applied to the daily, weekend, weekly, monthly, and holiday promotional rates as they exist at the time of rental. Such promotional rate discounts are not applied to the regular corporate rates. It should be noted that a high percentage of University rentals are priced at the promotional rate, making this addition to the Big Ten Contract an added benefit.
The University requires insurance coverage on all cars rented for University business.
LOSS DAMAGE: For all rentals at U.S. locations, National will include the Loss Damage Waiver fee in the rental rate. National waives its right to collect for loss and damage to the rental vehicle, regardless of rate selected, provided the renter and any authorized driver have complied with the terms of the applicable standard Rental Agreement.
National and Enterprise provide free Loss Damage Waiver (LDW) insurance for the full value of the car at all National and Enterprise locations within the continental United States, Alaska and Hawaii. Insurance is provided by National in Latin America, the Caribbean (LAC), Asia, and the Pacific Basin. Insurance is provided by Enterprise in Europe, the Middle East, and Africa (EMEA). National and Enterprise also include Single Limit Liability coverage in the amount of $100,000 bodily injury per person, $300,000 bodily injury per accident, and $50,000 for property damage for rentals in the US. This coverage is provided at no extra charge for business rentals only. Please note that a deductible may apply on international rentals. To get these no-cost insurances, be sure to use Penn State’s corporate discount number (XZ40034 for National and Enterprise) and decline all insurances when booking with National or Enterprise. When comparing National’s and Enterprise’s corporate and promotional rates to other car rental rates, the cost of insurance should be included in the non-contract rates to give a true comparison.
Many toll booths are no longer accepting a cash payment option, which means travelers must use a transponder/easy pass otherwise they are billed for the toll after passing through. In these situations, where there are no cash lanes and no transponder, the traveler will receive a bill for the toll in the mail at a later date.
If the traveler uses a rental vehicle, there will be a fee associated with the toll payment and the traveler will receive a second invoice from the vehicle rental agency. Travelers can be proactive in minimizing the administrative fee and time lag associated with these toll charges by requesting a transponder when picking up a rental vehicle at National and Enterprise Rental. There is a nominal fee for the transponder, but in most cases, it is usually cheaper than the cost of the toll and administrative fee charged by the rental agency. We ask that travelers use their best judgment when deciding if requesting a transponder is the best option.