Rental Cars

Penn State Fleet

When leaving from University Park, the first choice for rental cars should be Penn State Fleet.  Fleet benefits include:

  • Evening and weekend vehicle pickup
  • No-charge on-site parking and Campus Shuttle service to Fleet
  • E-ZPass transponders
  • Direct billed rental rates and toll charges

National and Enterprise Contract

The Big Ten contracted with National Car Rental and Enterprise Rent-A-Car. Penn State employees are also eligible for no-fee membership in National’s Emerald Club. Travelers are encouraged to book car rentals at Travel OnLion or the direct link to National and Enterprise Car Rental.

The corporate or promotional rate, whichever is lower, is available for both business and personal use. Please note personal use rentals do not include damage waiver coverage or third-party liability coverage. If National and Enterprise is not available in the travel destination, travelers may use another vendor. Attach the search results screen to the Travel Support Form as proof that National and Enterprise is not available.

Big Ten eligible renters are entitled to a maximum discount of up to 10 percent, which will be applied to the daily, weekend, weekly, monthly, and holiday promotional rates as they exist at the time of rental. Such promotional rate discounts are not applied to the regular corporate rates. A high percentage of University rentals are priced at the promotional rate, making this addition to The Big Ten Contract an added benefit.

Corporate Discount Numbers

  • Business and Business/Personal Combined XZ40034
  • Personal XZ40B41

Payment

National and Enterprise car rentals can be paid with a Purchasing Card or personal credit card only if the card is in the traveler’s name.

Accident

To ensure we have not violated the terms of our contract, renters are required to file a police report and also contact the rental agency to report an accident. Report the accident to Penn State Risk Management at (814) 865-6307 when you return from your trip.

ONLINE BOOKING

There will be times when the best rates feature may return a lower rate that does not include unlimited mileage. In those instances, travelers should consider the number of miles they anticipate driving per day to determine if the lower promotional rates is good for them. 

REFUELING

National Car Rental offers local market pricing when refueling rentals at participating locations. It is recommended verifying if the location is participating when picking up the car to make certain you don't get forced to pay exorbitant fuel prices when returning the car. Whenever possible, it is still recommended that travelers refuel the rental car prior to returning the car to avoid excessive refueling expenses.

TERMS

The terms and conditions of this agreement are available to eligible renters on all personal and business rentals.  Students age 18 or older receive the benefits of this agreement for business rentals only. Students must present a letter of authorization signed by the renter's supervisor, on University letterhead, which states the purpose of the rental and specifically indicates the vehicle will be used for an University business purpose. 

ELIGIBLE RENTER

Faculty and staff of Big Ten and their immediate family (spouse and children living at home) as well as retirees and their spouses are considered eligible renters.

The program is extended to students age 18 and older for business rentals only. Students identified at time of rental will need to provide a letter stating the purpose of the rental is business related. The letter must be on official University stationery and signed by the student's supervisor. Students age 18-20 are restricted to rentals of economy, compact, midsize/intermediate, standard, full size, minivan and intermediate/midsize/standard SUV vehicle classes. 

Consultants and contractors will be extended all rates and conditions of the contract as long as the rental is reimbursed in whole or in part by the University. The traveler will be required to carry a letter from the University identifying him/her as eligible.

Insurance

The University requires insurance coverage on all cars rented for University business.

LOSS DAMAGE

For all business rentals at U.S. locations, National will include the Loss Damage Waiver fee in the rental rate.  National waives its right to collect for loss and damage to the rental vehicle, regardless of rate selected, provided the renter and any authorized driver complied with the terms of the applicable standard Rental Agreement.

National and Enterprise provide free Loss Damage Waiver (LDW) insurance for the full value of the car at all National and Enterprise locations within the continental United States, Alaska, and Hawaii.


National and Enterprise also include Single Limit Liability coverage in the amount of $100,000 bodily injury per person, $300,000 bodily injury per accident, and $50,000 for property damage for rentals in the U.S. This coverage is provided at no extra charge for business rentals only. Insurance is provided by National and Enterprise in Latin America, the Caribbean (LAC), Asia, and the Pacific Basin (AP) and Europe, the Middle East, and Africa (EMEA). Please note a deductible may apply on international rentals.

To get these no-cost insurances, use Penn State's corporate discount number and decline all insurances when booking with National or Enterprise.

When comparing National’s and Enterprise’s corporate and promotional rates to other car rental rates, the cost of insurance should be included in the non-contract rates to give a true comparison.
 

Toll Booths

Many toll booths no longer accept cash payments, which means travelers must use a transponder/E-ZPass otherwise they are billed for the toll after passing through.  When there are not cash lanes or transponders, the traveler will receive a bill for the toll in the mail at a later date.
 
If the traveler uses a rental vehicle, there will be a fee associated with the toll payment, and the traveler will receive a second invoice from the vehicle rental agency.  Travelers can be proactive in minimizing the administrative fee and time lag associated with these toll charges by requesting a transponder when picking up a rental vehicle. There is a nominal fee for the transponder, but in most cases, it is usually cheaper than the cost of the toll and administrative fee charged by the rental agency.  We ask travelers to use their best judgment when deciding if requesting a transponder is the best option.